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President and Financial Officer information is required to be reported in the Google document by November 30th.

The purpose of this new process is not only to aid the university in managing student organization information better, but also to provide organizations with a centralized membership roster that will accurately portray all students participating.

Choose one of the following links to learn more about the process:

*Please note that there have been changes made to the reporting timelines for student organizations. To view these changes, please click the link for Member Reporting Timeline Changes below.
Understanding/Accessing the Google Doc

Accessing the Google Doc

If you do not already have access to the Google Doc, click the following link and request for the document to be shared with you. Once you have been set up, you will receive an email notification with the link to the document. If you are not an organization President, you will NOT have the ability to edit any member rosters. You will only be able to view information.

Understanding Google Docs

Provided here is a brief overview of the best way to navigate around this particular Google Document. Should you run into any technical issues or have further questions, please contact John Mack at jmack@jcu.edu.

Updating the Google Doc

If you are an organization President and you wish to update your roster (by adding or removing members), please follow the instructions provided here on how you should proceed. All organizations are required to update their member rosters through this Google Document before the due date.

Organization Training Module

President Training Module

In order to maintain your status as a recognized student organization you
must complete the following item:

Review the training module for Student Organization Registration/Transition
and pass the quiz associated with it. Here are steps to follow to do this:

  1. Login to Canvas using your regular login information.
  2. You should see the course under your course list.
  3. Click on it and go to the modules tab.
  4. Review the eight modules under the “transition” heading.
  5. Take the Student Organization Registration/Transition test.
  6. You must score 125/150 on the test.

Financial Officer Training Module

In order to maintain your status as a recognized student organization you
must complete the following item:

Review the training module for Student Organization Registration/Transition
for FINANCIAL OFFICERS and pass the quiz associated with it by the deadline
of Sun, Jan 25. Here are steps to follow to do this:

  1. Login to Canvas using your regular login information.
  2. You should see the course under your course list.
  3. Click on it and go to the modules tab.
  4. Review the module under the “financial officer” heading.
  5. Take the Financial Officer Transition test.
  6. You must score 75/100 on the test.

Student Organization Member Addition

Adding New Members

For those members that are new to the organization and are not listed in the Google document, please add them below. All information below is required within the form (Besides Banner ID) for all new members: