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John Carroll University provides opportunities for students to obtain employment on campus. We have provided information for students and supervisors with the steps to secure a student's job on campus. For questions or concerns related to campus employment please contact the Student Enrollment and Financial Services Office. 

The University faces very serious challenges due to the Covid-19 Pandemic.  We are still in the process of reopening campus and are carefully following State of Ohio guidance. Due to these concerns, we are only hiring students for the completion of tasks that are absolutely needed for the University's operations. We are requiring significant scrutiny and review of all requests for student employees. Please review carefully and follow the process below. 

Process for Student Employment 

 

  1. Create a job description on Handshake utilizing the job description template. This process will provide a Job ID #, please use the On Campus Employment document for instruction on this process. The position should not be posted until approval has been granted.
  2. Supervisors will complete Student Employee Position Approval Form in SLATE.
    • Upon submission, an email will be forward to the Student Employment Approval Committee for review.
    • Approvals will be forwarded to SEFS and Career Center to post position on Handshake.
    • Supervisors will be notified of the approval and the ability to hire students.
  3. Upon hiring:
    • Supervisors will submit a Student Hire Form that must include an approved Handshake position number.
    • Students will need to complete any necessary payroll paperwork if not previously employed on campus (w-4, 1-9, direct deposit).
    • Upon completion of all required paperwork, an email will be sent to supervisor and student confirming the ability to begin working.
    • Please have each of your student employees complete the Confidentiality Agreement and keep a file in your office.
    • After a position has been filled, supervisors should expire job posting from Handshake.
    • Please be sure to review the 2020-21 Pay Procedure.

Payroll Information and Forms

We cannot honor offers of student employment that do not follow this process.

Additional rules and expectations for student employment:

  • All student hires must be a registered JCU student
  • Students are limited to 15 hours per week and can only be approved for two campus employment positions
  • Only students with completed processing are allowed to work either remotely or on campus. Students can not begin working until the processing confirmation has been received.
  • Payroll tax laws prohibit international students from working remotely outside of the U.S. 
  • Students should be given a weekly schedule of hours for which your department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed throughout the term
  • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University.  If there is no work to be done, even during previously scheduled hours, the supervisor is encouraged to dismiss the student worker early and the time card should reflect the actual end time of work, not the previously scheduled hours.
  • Supervisors are responsible for ensuring timecards are approved for every payroll for each student. Students without a submitted timecard are not permitted to work.
  • The student should be advised that their employment is considered “at-will” under the State of Ohio employment laws.  This means their employment may be terminated by John Carroll University or by them at any time with or without a reason.  We will be closely reviewing budgets and utilization and changes may be required.  

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu

Process for Student Employment 

 

  1. Students will need to utilize the Handshake website to find a campus job. 
  2. Once you are hired for a position you will need to complete the required forms below.

 

Additional rules and expectations for student employment:

 

  • All student hires must be a registered JCU student
  • Students are limited to 15 hours per week and can only be approved for two campus employment positions
  • Only students with completed processing are allowed to work either remotely or on campus. Students can not begin working until the processing confirmation has been received.
  • Payroll tax laws prohibit international students from working remotely outside of the U.S. 
  • Students should be given a weekly schedule of hours for which your department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed throughout the term
  • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University.  

Student Enrollment and Financial Services 

Phone: 216.397.4248

Email: enrollment@jcu.edu

Rodman Hall 249