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John Carroll University provides opportunities for students to obtain employment on campus. We have provided information for students and supervisors with the steps to secure a student's job on campus. For questions or concerns related to campus employment please contact the Student Enrollment and Financial Services Office. 

Process for Summer Student Employment 

  1. Create a job description on Handshake utilizing the same job description template as used during the academic year. This process will provide a Job ID #, please use the Handshake Instructions for Creating On Campus Employment document for instruction on creating a job description in Handshake.
    • You may use the Job ID number from a job description that you have already created in Handshake - you do not need to create a new job description for the same job every semester.
  • The job description can be submitted for posting in Handshake so students can see it and apply for it by adding John Carroll in the Schools step of the job posting and entering a job posting and job expiration date. Career Services will then post the position within 24 hours of submission. This step makes the job description public so students can see it and apply for it. Or, 
  • If you do not need new student applications, no further action is needed in Handshake and you can proceed to Hiring. Your job description should be in your "Not Posted" jobs for future use.
  • Pay rate for new hires is $8.80. Students returning to their role are paid $8.90. Supervisors requesting a differential pay rate should complete the following form to be reviewed by SEFS and the Business Office. The supervisor is responsible for confirming budget allocation.

 2. Upon Hiring:

  • Supervisors will submit a Student Hire Form that must include an approved Handshake position number.
  • Students will need to complete any necessary payroll paperwork if not previously employed on campus (w-4, 1-9, direct deposit).
  • Upon completion of all required paperwork, an email will be sent to the supervisor and student confirming the ability to begin working. STUDENTS ARE NOT PERMITTED TO BEGIN EMPLOYMENT UNTIL THIS EMAIL HAS BEEN RECEIVED.
  • Please have each of your student employees complete the Confidentiality Agreement and keep a file in your office.
  • After a position has been filled, supervisors should expire job posting from Handshake.
  • Please be sure to review the 2021-2022 Student Pay Procedures.

Payroll Information and Forms

For any changes in student employees, please complete the Student Employment Change Form and email to enrollment@jcu.edu

 

***We cannot honor offers of student employment that do not follow this process.

Here are additional rules and expectations for this year’s student employment:

  • All student hires must be a JCU student registered for the fall semester 
  • ONLY students with completed processing are allowed to work on campus
  • This process is independent of summer student employment and must be completed for every student employed beginning Aug 29, 2021- May 13, 2022
  • Students should be given a weekly schedule of hours for which your department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed for the summer months.
  • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University.  If there is no work to be done, even during previously scheduled hours, the supervisor is encouraged to dismiss the student worker early and the time card should reflect the actual end time of work, not the previously scheduled hours.
  • Students are limited to no more than 20 hours per week and can hold no more than three distinct positions on campus.
  • All student employees must be supervised and their work monitored.
  • Supervisors are responsible for ensuring timecards are approved for every payroll for each student. Students without a submitted timecard are not permitted to work.
  • The student should be advised that their employment is considered “at-will” under the State of Ohio employment laws.  This means their employment may be terminated by John Carroll University or by them at any time with or without a reason.  
  • Graduate Assistant positions will continue to be routed through the Human Resource Office 

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

 

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu

Process for Student Employment 

  1. Student Employment opportunities are listed on the Handshake website. Instructions for application for a particular position are listed on the individual posting.  
  2. Once you are hired for a position you will need to complete the required forms below.

Student Employees

 

  • Direct Deposit Authorization Form: Direct deposit allows your payroll check to be deposited into your bank account. You will need to know your routing and accounting numbers to complete this form. They can be found at the bottom of a check or you may contact your bank for assistance.
  • Student Hire Form: Must be completed by the supervisor.
  • 2021-2022 Student Payroll Calendar 

Additional rules and expectations for student employment:

Here are additional rules and expectations for this year’s student employment:

  • All student hires must be a JCU student registered for the fall semester 
  • ONLY students with completed processing are allowed to work on campus
  • This process is independent of summer student employment and must be completed for every student employed beginning Aug 29, 2021- May 13, 2022
  • Students should be given a weekly schedule of hours for which your department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed for the summer months.
  • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University.  If there is no work to be done, even during previously scheduled hours, the supervisor is encouraged to dismiss the student worker early and the time card should reflect the actual end time of work, not the previously scheduled hours.
  • Students are limited to no more than 20 hours per week and can hold no more than three distinct positions on campus.
  • Standard pay rate for new hires is $8.80. Students returning to their role are paid $8.90.
  • Students are required to be supervised and their work monitored.
  • Supervisors are responsible for ensuring timecards are approved for every payroll for each student. Students without a submitted timecard are not permitted to work.
  • The student should be advised that their employment is considered “at-will” under the State of Ohio employment laws.  This means their employment may be terminated by John Carroll University or by them at any time with or without a reason. 
  • Graduate Assistant positions will continue to be routed through the Human Resource Office 

 

Student Enrollment and Financial Services 

Phone: 216.397.4248

Email: enrollment@jcu.edu

Rodman Hall 249