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Move-out Information

Move out will take place between Wednesday, May 6, 2020, and Monday, May 18, 2020:

  • You will be required to sign up for a three-hour move-out time. Instructions for signing up for your move-out time are included at the end of this email.
  • The move-out times that are available are 8am-11am; 11am-2pm; 2pm-5pm; 5pm-8pm; and 8pm-11pm daily.
  • As you plan for your move-out, we ask that you consult with those who will be assisting you before scheduling. Once you select a move-out date and time, you will not be able to change the date or the time.

 

In order to complete the move-out process in a manner that prioritizes your health and the health of our community, the following actions will be taken:

  • You may only bring up to two (2) additional individuals to assist you.
  • Only 8 students will be able to sign up for each move-out time slot per building. As a result, the number of people in each building during each 3-hour time block will be approximately 24.
  • You and anyone assisting you will be required to wear a mask (or other face covering) when you are in any public area in the residence halls or moving between your room and your vehicle. Gloves are not required, but highly encouraged.
  • If you or anyone assisting you is sick, you are not permitted to come to campus to move-out.
  • It is expected that you and those helping you will follow all social distancing expectations, including maintaining a distance of six feet. This means you should not sign up to move out at the same time as your roommate (s) or suitemate(s) .
  • The University will not be providing any common use moving bins or dollies, so please plan to bring any needed moving materials.
  • We ask that you and those assisting you wash your hands frequently and/or use hand sanitizer. Hand sanitizer stations are located in multiple locations throughout each residence hall.
  • You and those who are assisting you will not be permitted to spend the night in the residence halls.

In addition to the above listed actions, the following will be in place for the move-out process:

  • You will be required to enter and exit campus through the Belvoir gate. In order to minimize traffic concerns, you are asked to park in the Belvoir lot while you are packing your room and only move to an area closer to your residence hall when you are completely packed and prepared to load your vehicle.
  • Once you have completed your move-out, you will be required to return your room key, using the envelope that is affixed to your room door, to a secure receptacle in the Student Center Atrium. You will need your student ID to enter the Student Center. Failure to return your key will result in a $75 charge.
  • In order to minimize the amount of time you and those assisting you spend on campus during move-out, damage charges will only be assessed if room damage is egregious or appears intentional, if furniture is missing, or if excess trash or items are left in your room.
  • You will be expected to remove all items and trash from your room, but you will not be expected to reset furniture. 

Instructions for signing up for a move-out date and time:

Please feel free to utilize this video tutorial or the step-by-step instructions below:

  • To sign up for a move-out time
    • Log-in to your Housing Portal
    • Scroll down to the “Room Assignments” tab
    • Underneath your spring room assignment, you should see a “[HALL] CHECK OUT” (i.e. if you live in Dolan Hall, “DOLAN CHECK OUT”; if you live in Murphy Hall, “MURPHY CHECK OUT”; etc.)
    • Read the move-out instructions completely
    • In the drop-down menu, select a move out time
    • Click “Update My Time”
  • To check-out of your housing assignment
    • During your selected check-out time, log in to your Housing Portal
    • Scroll down to the “Room Assignments” tab
    • Click “Complete Express Check-out” 
      • note: if you see a message that says “you are not authorized to check out or you do not see “Complete Express Check-out” it is either too early to check out or you did not check-out during your chosen time
    • On the next page, from the dropdown menu, select “Yes, please finalize my check-out”
    • Click “Confirm my check-out”
    • You should see a confirmation page
      • If you do not see a confirmation page, your check-out is not complete