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The Policy Review Committee is charged with reviewing staff policies, posting new policies, and proposing revisions.

The following policies are posted for a 30 day review and comment period.  

  • Retirement Policy - Posted through Oct. 1st
  • Non-Solicitation Policy - Posted through Oct. 23rd
  • Mandatory Reporting Policy - Posted through Oct. 23rd

Please go to the tabs below for the opportunity to review and comment.

Thank you,

The Human Resources Policy Review Committee: Jen Rick, Ryan Armsworthy, Colleen Treml, Claudia Wenzel, Garry Homany, and Rosanna Miguel

The Retirement policy seeks to clarify guidelines, expectations, and benefits for employees who choose to retire from the University.  This policy was previously posted in 2020 and has gone through revisions.

POLICYJohn Carroll University (“University”) facilitates the voluntary retirement of employees who meet the minimum age and minimum service requirements, as applicable, by providing assistance in their transition from the University.

PURPOSE: Establishing guidelines for employee retirement procedures at the University. Faculty retirement procedures and eligibility are described in the Faculty Handbook.

SCOPE: Eligible Faculty and Staff employees of John Carroll University.    

Review Retirement Policy 

Submit Comments or Questions regarding the Retirement Policy 

The purpose of this policy is to inform employees about the University's prohibition to soliciting or distributing materials on University premises during work time to ensure that employees are able to perform that work without interruption.  This policy does not pertain to the speech or academic freedom of faculty members in the classroom, or to activities that advance the classroom experience in service to the learning goals for the class, the academic program, or other relevant pedagogical reasons.  This policy does not affect what University employees choose to do in their non-work time in non-work areas.  

POLICY:  John Carroll University (the “University”) expects its employees to use their designated Work Time to complete their work tasks. Similarly, University employees should use the University’s property only for completion of their University work.

Employees may not Solicit or Distribute (as defined in this policy) printed or written literature or advertising materials during Work Time in Work Areas, but may do so during non-work time only in non-work areas.

This policy applies regardless of the format of the solicitation or distribution, and thus includes but is not limited to physical and digital posting, handbilling, email and letters, chalking, order forms, sign-up sheets, and verbal or written recruitment.

Employees may not use University property or University resources for the purposes of solicitation or distribution of literature for events or organizations not expressly authorized by the University. University financial or physical resources, equipment, or property may not be used for solicitation or distribution purposes, regardless of whether the employee is on
Work Time or not.

 

PURPOSE: The University is best able to achieve its goals and support its students and community when University employees use their Work Time to complete their University work. This policy seeks to ensure that employees are able to perform that work without interruption.

This policy is not intended to infringe upon the rights of members of the University community as individuals to freely express and exchange views and to associate with others. It does not pertain to the speech or academic freedom of faculty members in the classroom, or to activities that advance the classroom experience in service to the learning goals for the class, the academic program, or other relevant pedagogical reasons.

This policy does not infringe on the rights of University employees to engage in concerted activity otherwise protected by law. This policy does not affect what University employees choose to do in their non-work time in non-work areas.

Furthermore, this policy is not intended to dissuade University employees from engaging in meaningful charitable work, for which many employees are currently involved and encouraged to participate, consistent with the University’s mission. The University recognizes and supports employees’ involvement with
Charitable Organizations and community engagement.  However, employees and the University must ensure that such activities do not interfere with the employees’ University work. To that end, this policy makes limited exemptions for charitable solicitation and for University-authorized events and organizations.

SCOPEAll John Carroll University employees.
 

Review Non-Solicitation Policy

Submit Comments and Questions regarding the Non-Solicitation Policy

The purpose of this policy is to outline University employees' and volunteers' obligations for mandatory reporting to fulfill our mission as well as ensure compliance with certain federal and state laws.  This policy is intended to protect members of the University community, visitors, and guests from criminal and discriminatory behavior, as well as Hazing Activities.

POLICY: John Carroll University requires mandatory reporting of information by employees in certain circumstances in order to fulfill its mission and obligations in the following areas in compliance with certain federal and state laws:

  • Sexual Harassment and Interpersonal Violence
    • Title VII of the Civil Rights Act of 1964 (Title VII)
    • Title IX of the Education Amendments of 1972 (Title IX)
  • Clery Act and Felony Reporting
    • The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1990 (Clery Act)
    • Ohio Revised Code Section 2921.22
  • Hazing
    • The Report and Educate About Campus Hazing Act (REACH Act)
    • Collin’s Law: The Ohio Anti-Hazing Act
    • Ohio Revised Code Section 2903.31
  • Discrimination
    • Title VII of the Civil Rights Act of 1964 (Title VII) and Ohio Revised Code 4112
    • Title VI of the Civil Rights Act of 1964 (Title VI)
    • Americans with Disability Act (ADA) and Ohio Revised Code 4112
    • Section 504 of the Rehabilitation Act and Ohio Revised Code 4122.022
    • Age Discrimination in Employment Act (ADEA) and Ohio 4112
    • Genetic Information Non-Discrimination Act (GINA)
    • Other applicable federal or state non-discrimination laws

This policy is intended to protect members of the University community, visitors, and guests from criminal and discriminatory behavior, as well as Hazing Activities. The responsibilities established by these laws and policies give rise to the term “Responsible Employee,” which is the term the University uses to identify those with a duty to report under this policy.

PURPOSE: This document outlines the University’s policy regarding mandated reporting of suspected harassment or discrimination based on sex/gender under Title VII and Title IX, Discriminatory Acts, conduct covered by the Clery Act, as well as mandated reporting of hazing and other criminal activities based on Ohio law. This policy is in place to help make the University community aware of the mandatory duty to report possible sexual discrimination or harassment (including acts of Interpersonal Violence), other Discriminatory Acts, criminal or felonious activity, possible Hazing Activities on campus, and to outline the process for doing so.

SCOPE: All employees and volunteers of John Carroll University.

Review Mandatory Reporting Policy

Submit Comments and Questions regarding the Mandatory Reporting Policy