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The Policy Review Committee is charged with reviewing staff policies, posting new policies, and proposing revisions.

Thank you for taking the time to review and comment on the following policy postings.

The Human Resources Policy Review Committee: Jen Rick, Ryan Armsworthy, Colleen Treml, Claudia Wenzel, Garry Homany, and Rosanna Miguel and Amy Zucca

The Purchasing Procedures policy will be posted for review and comment for 30 days, from March 9th through April 7th.  Please see below for details on this posting.

POLICY: John Carroll University (the University) closely monitors the purchases of services and goods. The procedures stated in this policy should be followed; applicable deviations are permitted only in situations where it is necessary to meet extenuating circumstances with the approval of the division head only.  It is the responsibility of each department head to be certain that all employees comply with this policy.

PURPOSE:  It is the University’s policy to spend the funds entrusted to it in a cost-effective manner subject to the terms and conditions of donors, grantors and government agencies. The University’s best interest are served when a transaction results in the lowest overall cost to the University.  The intent of this policy is to obtain equipment, goods and services at the lowest total cost of ownership. This may be accomplished through the solicitation of competitive bids, contracts, and establishment of preferred vendor relationships. Business is awarded to vendors who offer the best value consistent with total cost of ownership while maintaining our desired characteristics as described for preferred vendors.

SCOPE:   All John Carroll University employees.

Review the policy: Purchasing Procedures

To comment or send a question please go to: Purchasing Procedures Comments & Questions (Note: you will need to have your JCU gmail account open to access this link) or you can email hrdept@jcu.edu with your questions/comments.

The Health Insurance Portability and Accountability Act (HIPAA) policy and Authorization Form will be posted for review and comment for 30 days, from March 9th through April 7th.  Please see below for details on this posting.

POLICYIn compliance with the Health Insurance Portability and Accountability Act (HIPAA), John Carroll University protects the privacy and security of protected health information (PHI) whenever it is accessed or stored by the University. Maintaining the privacy and security of PHI is the responsibility of all individuals with job duties requiring access to PHI in the course of their job duties.

PURPOSEThe Health Insurance Portability and Accountability Act (HIPAA) went into effect on April 14, 2003 to, among other things, protect the privacy and security of PHI. HIPAA applies to “Covered Entities,” as defined by HIPAA’s Privacy Rule. Because John Carroll University has at least one function that is a Covered Entity under HIPAA that is the University group health plan and electronically transmits health information, it is considered a hybrid Covered Entity.

SCOPE:  All John Carroll University employees 

Review the Policy: Health Insurance Portability & Accountability Act (HIPAA)

Review the Authorization Form: HIPAA Authorization Form

To comment or send a question please go to:  HIPAA Policy Comments (Note: you will need to have your JCU gmail account open to access this link) or you can email hrdept@jcu.edu with your questions/comments.