Poster Session Application
You will receive an acknowledgement of your submission. Visit the guidelines page for more information including printing your poster.
To participate in the optional Poster Competition, simply select that option when completing your application for the Poster Session.
- Online Application
- Information on putting together a panel submission
- Information on writing an abstract
- Paper and Panel Presentation Hints
Panel sessions are scheduled as they are received. Submit early to reserve your preferred time slot.
Arts at Night Application
Art Exhibit Application
To participate in the 2019 Art Exhibit, please complete the online application below.
Please note that the application deadline for the Art Exhibit is April 1, 2019.
Early College Application
Use this application if you are an Early College high school student who will be participating in the Poster Session.
Poster and panel presentation abstracts are due as part of the application by Friday, March 1, 2019.
An abstract is a brief comprehensive summary of the research project and should describe your project including the objectives, methodology, and the results, conclusions, or recommendations. Avoid citing references.
For help, consult your faculty advisor or see either of these helpful tutorials:
- Writing a journal abstract from the Purdue Online Writing Lab
- How to Write an Abstract for Undergraduate Research from the UC Davis writing center
- Examples of Research Abstracts from The Writing Center at the U. of Wisconsin-Madison
The abstract must be formatted as follows to be included on the web publication of the Celebration. Abstracts that exceed 150 words will be edited.
“Title of the Presentation”
Name of Author and any Collaborators along with information on: status (faculty, undergraduate, graduate student, other); department (if applicable); affiliation (e.g., John Carroll, the Cleveland Clinic). Faculty advisor, department (if applicable). Main author should be listed first; name of presenter(s) should be indicated with an asterisk.
Body: the body of abstract should not to exceed 150 words. Include source of funding, if any. Abstracts may be edited.
- Use one space between sentences.
- Have faculty or sponsor approve the abstract before submission to protect confidential or proprietary information.
- Avoid the use of inflammatory or sensationalizing language in the title or body of the abstract.
Sample 1: Paper Presentation
“Overlooked: Ted Yates, Bob Rogers, and Vietnam: It’s a Mad War”
*John Smith, Undergraduate; Dr. Thomas Mascaro, Assistant Professor, Department of Telecommunications, Bowling Green University
In the summer of 1964, before the United States had committed hundreds of thousands of military troops to Southeast Asia, NBC News producer Ted Yates dispatched his associate, Robert F. Rogers, to South Vietnam to conduct documentary research on the region and the growing conflict. The product of these efforts was a prescient television documentary that foreshadowed the quagmire facing the United States. Vietnam: It’s a Mad War was narrated by Chet Huntley, written by Bob Rogers, and produced by Yates. It stands as a stunning benchmark of what was known before the term “body bags” became part of our lexicon. It is recognized in broadcast history as part of the filmography of its producer-director, Ted Yates. Archival records, though, demonstrate it was the vision of Yate’s fellow documentarian, Bob Rogers. This paper presents that evidence and seeks to raise the visibility of Rogers as a subject worthy of more historical attention.
Sample 2: Poster Presentation
“An Analysis of the Euclid Creek Watershed”
Steven Halady, *Jamie Cannon, Mary Lenczewski, William Brochak, Chepchumba Yego, Undergraduate Students; Dr. Michael Nichols, Department of Chemistry
Euclid Creek is an urban stream that flows through residential areas in the suburbs of Cleveland, OH. It consists of one main branch and two side branches (south and east). Over an eight week period, samples were collected from a variety of sites along each of the three main sections. Various parameters were determined by ion chromatography, titration, colorimetry, and on-site probing. Microbiological factors were also examined. From these data, it was determined that the South branch contained unusually high concentrations of chloride, while the East branch showed high concentrations of various nitrogen species. Both branches showed unhealthy levels of bacteria. More sites were chosen to study these two areas to find possible sources of pollutants. Further work must be done before any conclusions as to the sources of the pollutants can be made. Funded by the National Science Foundation REU Program.
Poster stands will be rented from Ohio Displays. Each poster will be displayed on an approximately 45″ high by 69″ wide fabric panel. Pins will be available. Each participant will receive a number corresponding to a particular panel display. Approximately 42 double-sided posters will be set up in the Dolan Center Atrium. Hallway areas may accommodate an additional posters. Apply early to reserve your space.
Basic Poster Tips:
The minimum font size for text is 14; titles should be larger than text. Text should be readable from two feet away. Sections should be labeled and be listed in a clear order. Adapt the following as appropriate: title, authors, abstract, thesis/problem, method, data, interpretation/analysis, conclusion, references, acknowledgments.
The poster should display the main points of your work using visual techniques such as headlines, graphics, or pictures. Primarily a visual medium, the presentation should be attractively arranged to be both interesting and informative. Focus on major findings. Highlight important details with bullet points. Be creative. Use colors to emphasize, not to distract.
Include the project title, the name of main presenter and any collaborators, department(s), affiliation (e.g., John Carroll, Bowling Green University), and any funding sources (for example, a National Science Foundation grant). Indicate the physical place of the work, that is, was the experiment conducted at the Cleveland Clinic?; was the paper written at JCU?; is the work a result of collaboration held at a conference? Include the abstract of the project by the title and a short list of references and/or acknowledgements by the conclusion. Smaller fonts for references are acceptable.
For additional help, talk to your faculty sponsor about the general type of poster display for your discipline or visit the following sites:
- Guide to Creating Research Posters, The University of Texas at Austin
- Poster Presentations — Designing Effective Posters, University at Buffalo Libraries
- Poster Presentations, University of Connecticut
(available on this page is the excellent “Preparing Your Poster” PDF)
- Tutorial: Making an Academic Poster Using PowerPoint, New York University
Poster Presentation Hints:
For those of you who haven’t presented at a professional conference before, here are a few helpful hints for a successful presentation.
- Arrive early and plan to stay for the entire poster event.
- Dress appropriately for a professional presentation and wear a name tag. Blank tags will be available at the poster session.
- Stay close to your poster during the scheduled time. Be prepared to give a brief overview of your project, a one to two minute formal summary of your project.
For more information on the oral presentation of your poster, talk with your faculty sponsor or you can visit the following sites:
- Making an Academic Poster Presentation, Northern Arizona University
- Poster Presentations, University of Connecticut
(available on this page is the excellent “Preparing Yourself for a Poster Presentation” PDF)
Samples of science-themed posters are displayed in various hallways in Dolan.
The criteria for judging are divided into two main categories, Oral Presentation and the Poster itself along with an overall rating.
In order to score the Oral Presentation section, the judges will interact with the presenter, both during the formal presentation and a question-and-answer period. Listed below are some particular elements of the judging process for this section.
- The focus of the oral presentation will be on clarity of ideas and the confidence of the speaker and less on eloquence and the correctness in speech.
- The project, and its significance, should be effectively explained.
- The presenter should demonstrate an understanding of the project and the topic and be able to successfully answer basic questions about the research.
The scores for the Poster criteria are based on the content and style of the poster. Listed below are some particular elements of the judging process for this section.
- The poster should be visually attractive and inviting with a consistent or complementary style (e.g., as shown in the use of color and fonts).
- The poster should display an efficient and effective balance of text, graphics, and white space, and use color or shading appropriately. Graphics when used should convey the message rather than serve solely as a decorative element.
- The layout should be well-organized contributing to an easy-to-read and understand poster. The expected flow of text should be easy to follow (i.e., whether the text is expected to be read in columns or across the page). Graphics are placed appropriately, contributing to the flow of ideas. All pertinent elements are presented: title of project, author(s), advisor(s) if any, affiliations as appropriate, section headings, etc.
- The text is well-written and contains no discernible inaccuracies (e.g., errors in spelling, grammar). Citations are used appropriately.
Printing Your Poster:
You can print up single sheets of paper and pin them to the display board or you can have Information Technology Services print your poster for a professional look using the PowerPoint template below. The Celebration will pick up the cost for printing the poster through ITS on regular bond paper.
The Celebration will NOT pick up the cost of printing on glossy paper, printing additional copies, printing after the deadline, or printing off-campus.
ITS has provided templates for the layout of a poster and guidelines for using the template below.
The template is set to print a 42″ by 56″ poster. Once you create your poster, place the file on a jump drive or CD and take it to the Information Services Help Desk on the fourth floor of Rodman Hall for printing. Be sure to tell them that it is for the Celebration of Scholarship poster session.
You can also email your poster PowerPoint to Information Technology Services at firstname.lastname@example.org and include your name and phone number. They will call you when your poster is ready to be picked up.
Samples of professional research posters can be seen in the department hallways in Dolan.
No personal posters will be printed. There is a $20 charge for posters on regular bond paper and a $30 charge on glossy paper. (Download the above files by selecting the “Save” button after you click on the links.)
General Directions for Making a Large Poster for Conference Presentations
Download the preferred template from above.
The templates have the following settings which can be modified as you choose:
- The title box uses Times New Roman as the font at a font size of 150.
- A general text box set to use Times New Roman at a size of 56 and bulleted, indented text.
- To facilitate the placement of your text, the Snap Objects to Grid and Guide settings are turned on.
General Guidelines for Creating Your Poster
To add Text Boxes, select Insert/TextBox and click in the general location on the slide where you want the box to be. Select the font you want to use (Times New Roman is easiest to read) and the size you want to use. You can change the size depending on how much information you want to put on the poster. Too much information is not good. People should be able to read your entire poster in five minutes or less.
Make a text box for each of the sections of your poster (Abstract, Introduction, Method, etc.).
Place your text boxes in three or four columns. The grid lines and guide lines help you do this.
If you have a graph you have made in SPSS or some other program, you can insert it as a picture using Insert/Picture from File and locating where you have saved it.
For tables, make a table as you would in Word.
To make a graph in PowerPoint select Insert/Chart, a spreadsheet appears into which you can insert your data. (3D bar graphs lack precision so reduce the width of the bars to the minimum possible.)
To view your completed poster in miniature, select File/Print and check Scale to Fit Paper, then click OK. This can also be used as your handout at the poster session.
When completed, you can email the file to email@example.com or bring it to the Administration Building (AD) 37 on a flash drive or CD to have it printed. If you email the powerpoint file you should include what type of paper you want it printed on. There is a $20 charge for posters on regular bond paper and a $30 charge on glossy paper. You should also specify in the email how you are going to pay for the poster.
Paper/Panel Sessions and Submissions
For those of you who haven’t presented at a professional conference before, here are some helpful hints for a successful presentation. Arrive early and plan to stay for the entire session. Dress appropriately for a professional presentation. The Dolan conference rooms (A202 and A203) are equipped with PowerPoint and overhead capability and will have Internet access. Arriving early will give you time to load your PowerPoint file prior to your presentation. If there is another session scheduled after yours, please leave the room at the end of your session to allow presenters in the next session time to prepare.
Introduce yourself to the Moderator who will introduce you and your topic. Individual presentations are limited to 15 minutes with a few minutes for questions and answers. You do not need to present for the entire 15 minutes but you should not talk for more than 15. Practice your talk so that you will not need to cut your presentation short. Remember your audience: speak slowly and clearly. The Moderator will also signal you when your time limit is approaching.
Since the Dolan Conference Rooms are separated by a thin wall, keep unnecessary chatter to a minimum, especially close to the separating wall.
Presentation Rooms and Equipment:
Sessions will be held in the Dolan Science Center conference rooms (A202 and A203) located above the auditorium. The Dolan Reading Room, located on the first floor opposite the auditorium, is the location for the third session in each time slot. The rooms are equipped with Internet/network-connected computers with DVD drives, LCD projectors, and overhead projectors. Additional equipment, if needed, should be requested on the application.
Thinking about putting together a panel session for the Celebration? Here’s how it works:
- Select a theme. This could come from a class assignment (a paper or presentation) or an extracurricular project (perhaps an off-campus service experience). It could also represent the work of several majors from a particular academic department. Or it could be multidisciplinary and consider a particular issue from the perspective of several academic fields.
- Select your participants and check with them on a common time. See the current Celebration Schedule to see what day and times are available. Panel sessions are generally confirmed and listed on the schedule as the applications are received.
- Complete and submit the Panel Application. Let us know if this is a panel discussion or if each individual panelist will present. You can include a general abstract or short description of the panel. If each panelist is presenting separately, you can include an abstract for each person for publication on the web. Let us know who the moderator of panel will be or if you would like us to assign a moderator for you.
- Your application will be automatically acknowledged and you should receive confirmation of your time slot within a few days.
- Only the submitter will received email announcements from the Celebration. Please make sure to inform your panel participants of any Celebration announcements.
If you have questions, please contact the Celebration Coordinator Jim Krukones, Ph.D.
Beginning in 2013, the Celebration was included in Carroll Collected, a digital resource dedicated to gathering, preserving, and providing access to the scholarly and creative works of the John Carroll community and the records that document our achievements. Organized and administered through Grasselli Library, Carroll Collected is a secure space providing persistent access to the materials it contains.
If you are a poster presenter, you can send an electronic version of your poster to Carroll Collected along with the Deposit Form. Note that all authors of a work must give their permission to be included in the archive.
Paper or Panel Presenters
If you are presenting at the Celebration based on scholarly report, you can submit an electronic version of either your report or a PowerPoint presentation to Carroll Collected along with the Deposit Form. Note that all authors of a work must give their permission to be included in the archive.
Art Exhibit Artists
Artists exhibiting at the Celebration Art Exhibit in Grasselli Library are welcome to submit a professional looking TIFF file of their work to be included in the Celebration archive along with the Deposit Form.
Why use Carroll Collected?
The easily accessible and visible digital archive can permanently store scholarly and creative work to share with the world. Material from the Celebration will be organized into a separate community, preserved by year, and made available to the public in a stable environment. All material will be tagged with a Creative Commons copyright license.