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Now that you have officially been accepted to John Carroll University as a J-1 exchange student, please use the below steps to prepare for your semester. If you have any questions at all during your preparations, please do not hesitate to email us at global@jcu.edu.

1. Book a visa appointment to get a J-1 visa.

Once you have received your Form DS-2019 and official JCU acceptance letter, you should make an appointment with the nearest US Consulate for your J-1 visa interview. To help you prepare, please visit: https://j1visa.state.gov/participants/how-to-apply/interviews-documents/

Once you have received your J-1 visa, please email global@jcu.edu to confirm.

2. Log in to Banner Web and John Carroll Gmail Account.

All communication from the University, including your semester bill and emails from your John Carroll academic advisor, will come to your JCU Gmail account. You will use Banner Web to check your account balances and other student account information. It is important that you check your JCU email and log in to Bannerweb as soon as you get your log-in information.

To log in, use the information that you received in your official acceptance packet from the University along with your DS2019 Form. If you are unable to log in to either account, please email us at global@jcu.edu as soon as possible.

3.Register for courses between now and December 1.

Your welcome letter to the University included the name and email address of your John Carroll academic advisor. You will work with this advisor to set your course schedule.

Search through the list of Spring 2020 courses available by subject. Send a list of the courses you would like to take to your JCU academic advisor. Your advisor should check to confirm that you have the correct pre-requisite courses, and that there are no scheduling conflicts. You are allowed to choose courses in any academic department, not just your major. Even if the course schedule indicates that the course you desire is not available, please let your advisor know of your interest.

Be sure to communicate to your JCU academic advisor any requirements that your home University has set for the courses that you take here, such as number of credits or types of courses. You will be able to make changes to your course schedule until the end of the first week of the semester.

4. Register for housing and a meal plan between now and December 1.

All exchange students are guaranteed housing on-campus and will choose a meal plan option.

The housing and meal plan registration open on November 11. You will need to be able to log in to Bannerweb to complete the housing and meal plan process. To choose your housing and meal plan, please follow these instructions. The Office of Residence Life will make housing placements on a rolling basis from the time that the registration opens. The housing and meal plan registration will close on January 3 but we kindly request that you register by December 1 to ensure accurate billing.

5. Complete the JCU health forms by January 1.

By January 1, all students must complete the Student Health Form, TB Screening Questionnaire, and Meningococcal and Hepatitis B Vaccination Status Form; these forms are available on your Bannerweb account. You must login to your Bannerweb account to access these forms. Please submit questions to Janet Krevh, Director of Health Services, at jkrevh@jcu.edu.

6. Purchase health insurance.

You are required to have health insurance for the entire duration of your J-1 program as a condition of your status. We recommend the plan offered by Cultural Insurance Services International (CISI).

If you choose to purchase or use another type of insurance, the insurance must have these coverage limits in the US:

  • Medical benefits of at least $100,000 per accident or illness;

  • Repatriation of remains in the amount of $25,000;

  • Expenses associated with the medical evacuation of the exchange visitor to his or her home country in the amount of $50,000; and

  • A deductible not to exceed $500 per accident or illness.

You will need to provide a proof of coverage letter in English if you choose a health insurance plan that is not CISI. You must provide the John Carroll’s Center for Global Education proof of insurance before you arrive, and you may be asked to show this at the U.S. Consulate or at U.S. customs when you arrive at the airport. Please send proof of insurance to global@jcu.edu.

7. Send travel information by January 1.

We will offer shuttles from Cleveland Hopkins International Airport on Wednesday, January 8. You will be able to move in to your housing from Wednesday, January 8. If you arrive before or after January 8, you will be responsible for your own transportation to campus. Please keep the following dates in mind:

  • Required orientation takes place on Friday, January 10 and Saturday, January 11

  • Classes start on Monday, January 13.

  • Spring 2020 semester ends on Friday, May 11.

  • Dorms close to exchange students at noon on Monday, May 11.

By January 1, you must communicate to the Center for Global Education all of your flight information, including the flight numbers and dates for all flights that you will take to arrive at Cleveland Hopkins International Airport.

As an Exchange Visitor on an J-1 visa, you are able to enter the U.S. up to 30 days before the start of program and remain in the U.S. up to 30 days after the program end date as written on your DS-2019 Form.

8. Plan for breaks and holidays.

The following breaks and holidays occur during the spring semester:

  • Dr. Martin Luther King Jr. Day - Monday, January 20
    No classes; University housing and dining are open.

  • Spring Break 2020 -  Saturday, February 29 to Sunday, March 8
    No classes; students may remain in University housing at no cost, but must register one week in advance. University dining is closed.

  • Easter Break 2020 - Thursday, April 9 to Monday, April 13
    No classes; students may remain in University housing at no cost, but must register one week in advance. University dining is closed.

Find more information on our Academic Calendar.

9. Make plans for bed linens.

Although the rooms in the residence halls are furnished, you must provide your own linens such as towels, sheets, blankets, and pillows for your room. The Center for Global Education will provide you with clean linens to use when you first arrive. For use throughout your time at JCU, you may:

  • decide to continue to use these linens at no charge for the semester;

  • purchase linens during the Target shopping trip the day before mandatory on-campus orientation; or

  • order linens online ahead of time.

You can have packages delivered to the Center for Global Education and we will hold them until you arrive. Please have any packages sent to:

YOUR NAME
c/o Center for Global Education
John Carroll University
1 John Carroll Blvd.
University Heights, Ohio 44118
USA

The Center for Global Education allows exchange students to borrow other residence hall essentials, such as hangers, lamps, and kettles, at no charge. You will have the opportunity to select these items before the day before mandatory on-campus orientation. 

10. Pay semester housing and mandatory fees by January 10.

Invoices will be sent to your JCU gmail address for your housing, meal plan, and mandatory fees around December 15. If you have not signed up for 12 or more credits, and your housing, before December 1, the invoice will not be correct. If you have any questions about the total on the invoice, please contact us at global@jcu.edu as soon as possible. Invoices may be paid through your My Student Account using either a US bank account, US credit card, or bank wire through Western Union or using the international payment system, FlyWire.