The semester in which a tenure-track faculty person is scheduled to apply for tenure (normally, the fall semester of the sixth year on the tenure track) is initially specified in the offer letter from the appropriate Dean. That information is reiterated and finalized in a letter addressed to the faculty person from the Office of the Provost and Academic Vice President, as a rule, early in the spring semester of the first year.
A tenure-track faculty person scheduled to go up for tenure in a given semester will receive the necessary forms from the Office of the Provost several months prior to the deadline for submission of the dossier. As an example, an individual applying for tenure in the fall of a particular year would receive the forms around the end of the preceding spring semester.
A tenure-track faculty person who elects to go up for an early tenure decision (that is, earlier than indicated in the offer letter from the Dean and the later communication from the Office of the Provost) must contact the Office of the Provost in order to receive the necessary forms. The same is true for any faculty person who is applying exclusively for promotion. Moreover, because the forms are periodically revised, it is important to make use of the most up-to-date versions, which the office keeps on file.
(A PDF copy of the application form is here.)
FORMAT FOR PRESENTATION OF TENURE AND PROMOTION MATERIALS
[As of fall 2017, electronic submission of tenure and promotion dossiers is mandatory. Instructions on electronic submission are sent to faculty members officially scheduled to go up for tenure by the Office of the Provost and Academic Vice President and are posted on the website of that office.]
The candidate is responsible for preparing Item 1 and Items 4 through 10, consulting with the chair of the department tenure and promotion committee and as necessary with the department chairperson, and taking into account any department guidelines for preparation of the tenure dossier. Items 2 and 3 will be added by the appropriate individuals or committee during the process. As explained in the instructions on electronic submission of tenure/promotion dossiers, the candidate must submit to the department tenure-and-promotion committee not only an electronic dossier but also a paper copy that includes the basic components of the dossier. The department should add Item 3 to both versions of the dossier before sending them to the appropriate dean. The dean will add Item 2 and submit the completed dossiers to the Provost/Academic Vice President.
The binder in which the paper copy of the dossier is to be presented will be provided by the Office of the Provost and Academic Vice President. Also, please use nothing less than a 12-pitch font for all items expressly created for the dossier.
Questions about the preparation of tenure and promotion materials should be directed first to the chair of the department tenure and promotion committee and then to the appropriate dean.
MATERIALS TO BE INCLUDED IN EACH DOSSIER IN THE FOLLOWING ORDER:
(A PDF copy of the dossier format that appears above is attached here.)
(A PDF copy of the instructions for Electronic Submission of the tenure/promotion dossier is attached here.)
(A PDF copy of the Appendix to the instructions for electronic submission–“How to Create an Interactive Canvas Page”–is attached here.)