Skip to main content

At any one time there are between 70-100 recognized student organizations on campus at JCU! We are glad you are here! You meet the unique niche needs of our students and help them to explore their passions outside of the classroom, meet new people and relieve stress by having fun!

On this tab you will find resources just for current student organizations from information about Student Organization Budget Board meeting dates to how to fill out a check request form.

Make yourself at home – this section is all for you!

Fall 2020 Budget Board Meeting Schedule:

September 24
October 1
October 15
October 29
November 12
December 3

All meetings begin at 4 p.m. on the above listed Thursdays. Typically, meetings are held in the Dean of Student’s Conference Room on the second floor of the Lombardo Student Center; however, this semester all meetings will be held via Zoom.

Reminder: All requests are due by 5 p.m. the Friday before each meeting in order to be heard at that meeting. All requests received after this deadline will be heard at the following meeting date. After you submit the request form, the Vice President for Student Organizations will contact you for your meeting appointment time.

If you have questions about the budget board meetings, please contact Vice President for Student Organizations Jason Gialamas at jgialamas21@jcu.edu.

All student organizations are required to maintain accurate and up-to-date membership rosters. Every organization MUST have a president, financial officer, adviser, and at least 10 members. 

Roster updates must be made via Carroll Connect. Officers can simply log in with their JCU credentials and update or add new members via the "Roster" tab within their particular organization. 

Organizations are required to update their rosters twice per year. The fall update is due by the end of November and the spring update is due by the end of April. If you have trouble updating your roster, please contact studentorgs@jcu.edu.

Here is a list of the most commonly asked questions (with answers) from student organizations about program planning, etc. Download this document to learn more. If you still need more help, please contact us at studentorgs@jcu.edu.

You have great ideas for your organization…so how do you get the funds to make these happen? There are a few ways:

Membership Dues

Asking for a few dollars from your members can help to build a base of money to draw upon for your organization. Plus, it helps to let you know who is really committed member in your organization! Even just $5 or $10 a year can really help!

Fundraisers

Student organizations can conduct fundraisers to raise money for their organization. Please complete this form to get any fundraiser approved.

Student Organization Budget Board

Registered and recognized student organizations can request money through the student organization budget board (SOBB) in four different categories. This is the most common way student organizations receive funding for regular operating funds, programs/events, or travel expenses. Click here for more information on navigating the budget board!

Each registered and recognized student organization has two accounts: one is a savings account (ends in “1”) and one is the LSO account (ends in “2”). The savings account balance rolls over from year to year and can be used to pay for expenses that go above and beyond LSO expenditures or for those items not permitted to be purchased by LSO/SOBB funds (t-shirts, fundraising supplies, etc.). The LSO account starts at $0 for each group every June 1 and increases with each approved request by the Student Organization Budget Board at bi-weekly meetings.

Organizations can find their appropriate savings and LSO org numbers here. The savings is listed first and ends in a “1” and the LSO is second and ends in a “2.”

President Training Module

In order to maintain your status as a recognized student organization you must complete the following item:

Review the training module for Student Organization Registration/Transition and pass the quiz associated with it. Here are steps to follow to do this:

  1. Login to Canvas using your regular login information.
  2. You should see the course under your course list.
  3. Click on it and go to the modules tab.
  4. Review the eight modules under the “transition” heading.
  5. Take the Student Organization Registration/Transition test.
  6. You must score 125/150 on the test.

Financial Officer Training Module

In order to maintain your status as a recognized student organization you
must complete the following item:

Review the training module for Student Organization Registration/Transition
for Financial Officers and pass the quiz associated with it. Here are steps to follow to do this:

  1. Login to Canvas using your regular login information.
  2. You should see the course under your course list.
  3. Click on it and go to the modules tab.
  4. Review the module under the “financial officer” heading.
  5. Take the Financial Officer Transition test.
  6. You must score 75/100 on the test.