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Once the initial preparation and planning for a proposal has begun, the principal investigator (PI) is well-positioned to develop a thorough and competitive submission.

Successful proposals will be responsive to the specifics of the funding opportunity and include a budget that reinforces the project narrative. Ensuring that the scope of work and budget are in balance will help reviewers to evaluate your proposal.

In addition to preparing an accurate budget, proposal development includes determining the applicability of cost sharing, securing commitments from collaborators and reviewing compliance issues.

Taking all of these considerations into account should help PIs meet the sponsor’s requirements and prepare a competitive proposal!

Review Funding Opportunity

Review the Application Instructions
This is key!! You’ll want to carefully look at the solicitation, RFA, or application instructions and pay attention to:

  • What are the eligibility criteria? Is John Carroll Univesity as an institution eligible to apply, and are you as an investigator eligible to apply?
  • Is a preliminary proposal or letter of intent required?
  • Is it a limited submission opportunity? This means that Pace University can only submit limited number of proposals for that competition.
  • Are there budget restrictions or cost sharing involved?
  • What are the deadlines?

Please contact the Office of Sponsored Research early – we can help!

Proposal Components

What is required in a proposal varies by funder and program, but most include:

  • An abstract (project summary/executive summary);
  • Project description (including the background of the project/why it should be pursued, methodology, what will be done/who will do it, evaluation of outcomes, and timeline);
  • Budget
  • Biosketch (abbreviated CV);
  • Other sections, including data management plan, mentoring plan, facilities, and past grant support, may be requested or required depending on the funding opportunity.

For some funders, University information or documents may be required (e.g., audited financial statements, budget, etc.). Some information can be found on the Institutional Information tab; if you need specific documents, please contact the Office of Sponsored Research and we can help you obtain them.

Institutional Information

Below you will find general information, rates and codes for proposal development. If you are unable to find the information needed to complete your proposal, please contact the Office of Sponsored Research.

Organizational Information
Applicant Name, Address and Telephone John Carroll University
Office of Sponsored Research
1 John Carroll Blvd, AD 250
University Heights, OH 44118-4581
Phone: 216.397.4520
Fax: 216.397.3089
Authorized Organizational Representative James H. Krukones, Ph.D.
Associate Academic Vice President
Administrative Official Erica M. Kennedy, MBA, CRA
Director, Office of Sponsored Research
Phone: 216.397.4520
Business Official Matthew J. Verleny
Manager of Endowment & Grant Accounting
Phone: 216.397.4506
Type of Organization JCU is a non-profit, private, Catholic and Jesuit liberal arts university and a master’s granting, primarily undergraduate institution (PUI)
Tax Exempt Status 501(c)(3) tax exempt
Date Founded/Incorporated April 19, 1886 / December 29, 1890

Identification Numbers and Codes
CAGE Code 4B565
Carnegie Classification Master's I
Data Universal Number System (DUNS) Number 07-112-4788
DHHS Number A-31-0714-681-A1
Employer Identification Number (EIN) and Federal Tax ID 34-0714-681
Federal Interagency Committee on Education (FICE) Code 0030050
Human Subjects Assurance Number FWA00020246 (expires 06/14/2023)
NSF Nominating Institution Code 0030-50-2000 (NSF 10-29-92)
OAKS Number 0000063210
U.S. Department of Defense CEC Code 07 213488F

Legislative Districts

US Congressional District 11 Representative: Marcia Fudge

US Senators: Sherrod Brown,  Rob Portman

Ohio House District 9: Janine Boyd

Ohio Senate District 21: Sandra Williams

updated 06/2015

Budget Concerns

Indirect Cost Rate (salaries & wages base): 41.94%
Effective with DHHS 06/01/2017-05/31/2021
Also known as F&A rate and IDC (Indirect cost) rate

Facilities & Administration Rate for Non-Federal Agencies
Effective 2006: Indirect costs as allowed

Fringe Benefit Rates (updated March 2019)

Full Time Fringe Benefit Rate: 40%

Part-time & Student Fringe Benefit Rate: 8%

Faculty Summer Salary Fringe Benefit Rate: 15%

FT stipend/consulting Fringe Benefit Rate: 15%

Travel & Meal Reimbursement Rates (updated June 2013)
Reimbursement for travel by automobile: $0.565 per mile
Per diem rates: See info on FAS site
Meal receipts are required for reimbursement unless per diem rate is approved in advance. Alcohol purchase is not allowed on federal grants.

Faculty Salary Calculations
For course release rate: Figured at 1/12 of the annual salary
For summer salaries: Divide regular annual salary by 9 to arrive at rate for one summer month.

Student Rates (updated June 2015)
Basic student pay rate: $8.10
Experienced student pay rate: $8.35
Other rates must be approved by Richard Mausser, Vice President of Finance & Auxiliary Services.