Students seeking academic accommodations must first register with Student Accessibility Services (SAS).
If a student asks for accommodations and does not have a letter of accommodation (LOA) from SAS you are not to grant them the accommodations.
ALL students receiving accommodations must be registered. To register with us, they must complete an application, submit appropriate documentation to verify the disability, and meet with the SAS Director. The Director reviews documentation and determines eligibility for services. Students approved for accommodations are encouraged to meet privately with course instructors to discuss their needs.
All students who are qualified for accommodations will present the instructor with an LOA. The LOA is written by the SAS Director.
Students who request academic accommodations for disabilities but have not yet registered at SAS need to be referred to our office to complete the registration process before accommodations are arranged.
Our office helps faculty and students arrange for exam accommodations such as extended testing time, distraction-reduced exam room, or scribes to record answers. Instructors should try to arrange this in their offices if at all possible. If an instructor is unable to do so, exams may be administered in our office.
The student will bring you an Exam Administration Form, which outlines procedures and asks for faculty to specify information to us such as whether there is flexibility about which day the test is given and whether the student is permitted any other materials (e.g., scratch paper, calculator, notes).
The following procedures must be followed in order for SSD to administer exam:
No later than 48 hours prior to the date of the test
- Faculty should hand deliver or email a copy of the test and Exam Administration Form to AD 7 or email@example.com
- Students should schedule a time with SSD. We must be notified in advance so that we can have a proctor and room available.
After the test is completed, the instructor will be notified that it is ready to be picked up or alternatively the exam can be returned to your office/department by a member of our staff.
*Any person who picks up the test will be asked to sign and date a form stating that they have retrieved the exam.
Many students with a disability are dependent on volunteers to help accommodate their academic needs. At times we may ask for your help in identifying a volunteer to help with accommodations for a student.
The most common request of this type will be asking for your help in identifying another student in your class who would be willing to share notes with Student Accessibility Services Office (SAS) so we can provide them to the student. To identify such a student, we will ask you to make an announcement in your class.
Once you have a volunteer notetaker, advise them to come to SAS to sign up and copy their notes on a regular basis. The registered student will then pick up the copied notes from SAS.
Whenever we need your help in identifying a note taker, the student will present you with a memo requesting help, along with his/her Letter of Accommodation.
More information about note-taking is available in our note-taking brochure.
In accordance with federal law, if you have a documented disability you may request accommodations from Student Accessibility Services (SAS). For more information go to the accessibilty page or you may contact the office directly at firstname.lastname@example.org or 216.397.4967. Please keep in mind that accommodations are not retroactive so it is best to register at the beginning of each semester. Only accommodations approved by SAS will be recognized in the classroom. Please contact SAS if you have further questions.
It is the intent and practice of the office of Student Accessibility Services (SAS) to have all notifications and letters of accommodation to students within the first two weeks of class, thereby allowing the students sufficient time to notify their professors. However, LOA’s (letters of accommodation) may at times be delayed due to late receipt of documentation or delayed request by the student.
We are aware that the tardiness of notification may be disruptive and therefore ask for your patience and cooperation in assisting with appropriate accommodations as necessary.
Please be advised that accommodations are NOT retroactively applied. All accommodations are to be implemented upon receipt of written notification of disability from the SAS office.
Faculty and staff have the right to:
- Hold all students to the same essential course requirements and grading standards.
- Request verification of a student’s eligibility for any requested accommodations. Such verification will be in the form of a letter written by SSD and delivered by the student directly to you. (Note: SSD is the only office designated to review disability documentation and determine eligibility for appropriate accommodations. Faculty should not view this documentation)
- Consult with SSD staff regarding alternative accommodations.
- Expect all students to observe academic standards and code of conduct as outlined in the course syllabus and University policies.
- Expect the student to initiate accommodation requests.
- Request that SSD administer exams in a secure and monitored environment.
Faculty and staff have the following responsibilities:
- Identify and establish essential functions, abilities, skills, and knowledge of their courses and evaluate students on this basis. Students with disabilities should meet the same course essential functions as their peers.
- Provide accommodations only to students who are registered with SSD. It is NOT your responsibility to provide accommodations to students who aren’t registered with SSD.
- Use a syllabus statement and class announcements to invite students to disclose their needs.
- Act immediately upon getting a student’s request for accommodations by providing the service or by contacting SSD (if unsure about request).
- Work to ensure that all audio-visual materials used in class are accessible (e.g., that videos shown are captioned for students with hearing impairments, etc.)
- Treat and protect all disability-related information as confidential medical information. For example, keep printed items, LOAs or emails regarding student disability-related information in a protected location.
- Clearly communicate your testing procedures wth the student and with SSD by completing a Proctoring Exams form upon request.
- Consult with students with disabilities and SSD in providing appropriate accommodations.
NOTE: Faculty do NOT have the right to ask students if they have a disability. For those students registered with SSD, faculty do NOT have the right to ask about the nature of the disability. If students choose to disclose their disability, this information should be treated confidentially.