Students seeking academic accommodations must first register with Student Accessibility Services (SAS).
If a student asks for accommodations and does not have a letter of accommodation (LOA) from SAS you are not to grant them the accommodations.
ALL students receiving accommodations must be registered. To register with us, they must complete an application, submit appropriate documentation to verify the disability, and meet with an SAS staff member. SAS reviews documentation and determines eligibility for services. Students approved for accommodations are encouraged to meet privately with course instructors to discuss their needs.
All students who are qualified for accommodations will present the instructor with an LOA. The LOA is written by SAS.
Students who request academic accommodations for disabilities but have not yet registered at SAS need to be referred to our office to complete the registration process before accommodations are arranged.
Students registered with SAS may require exam accommodations such as extended testing time, distraction-reduced exam room, or scribes to record answers. Instructors should make arrangements to provide accommodations and the appropriate testing environment as specified in the student’s Letter of Accommodation.
If an exam is being administered online, a student’s accommodations can typically be met using Canvas settings. Please visit this link for guidance on extending the time in Canvas. If you need assistance or have questions about how to set up extra time on an exam contact Jay Tarby at email@example.com. For general questions regarding accommodations or questions regarding specific students’ testing accommodations, contact firstname.lastname@example.org. Please refer to the student's letter of accommodation for specific exam accommodations provided for the student.
If a student requires assistive technology and/or specialized equipment for testing accommodations, contact email@example.com for guidance on this matter.
Many students with a disability are dependent on volunteers to help accommodate their academic needs. At times we may ask for your help in identifying a volunteer to help with accommodations for a student.
The most common request of this type will be asking for your help in identifying another student in your class who would be willing to share notes with Student Accessibility Services Office (SAS) so we can provide them to the student. To identify such a student, we will ask you to make an announcement in your class.
Once you have a volunteer notetaker, please connect them with SAS staff to discuss the best way for them to get their notes to the student who needs them.
Whenever we need your help in identifying a note taker, the student will present you with a memo requesting help, along with his/her Letter of Accommodation.
More information about note-taking is available in our note-taking brochure.
The accessibility syllabus statement has been incorporated as an element of the required university Syllabus Statement on Accessibility, Inclusion, Harassment, and Bias.
Please see the following link to access this statement: https://jcu.edu/about-us/values-and-jesuit-tradition/diversity/inclusive-excellence/syllabus-statement.
It is the intent and practice of the office of Student Accessibility Services (SAS) to have all notifications and letters of accommodation to students within the first two weeks of class, thereby allowing the students sufficient time to notify their professors. However, LOA’s (letters of accommodation) may at times be delayed due to late receipt of documentation or delayed request by the student.
We are aware that the tardiness of notification may be disruptive and therefore ask for your patience and cooperation in assisting with appropriate accommodations as necessary.
Please be advised that accommodations are NOT retroactively applied. All accommodations are to be implemented upon receipt of written notification of disability from the SAS office.
Faculty and staff have the right to:
- Hold all students to the same essential course requirements and grading standards.
- Request verification of a student’s eligibility for any requested accommodations. Such verification will be in the form of a letter written by SAS and delivered by the student directly to you. (Note: SAS is the only office designated to review disability documentation and determine eligibility for appropriate accommodations. Faculty should not view this documentation)
- Consult with SAS staff regarding alternative accommodations.
- Expect all students to observe academic standards and code of conduct as outlined in the course syllabus and University policies.
- Expect the student to initiate accommodation requests.
- Request that SAS administer exams in a secure and monitored environment.
Faculty and staff have the following responsibilities:
- Identify and establish essential functions, abilities, skills, and knowledge of their courses and evaluate students on this basis. Students with disabilities should meet the same course essential functions as their peers.
- Provide accommodations only to students who are registered with SAS. It is NOT your responsibility to provide accommodations to students who aren’t registered with SAS.
- Use a syllabus statement and class announcements to invite students to disclose their needs.
- Act immediately upon getting a student’s request for accommodations by providing the service or by contacting SAS (if unsure about request).
- Work to ensure that all audio-visual materials used in class are accessible (e.g., that videos shown are captioned for students with hearing impairments, etc.)
- Treat and protect all disability-related information as confidential medical information. For example, keep printed items, LOAs or emails regarding student disability-related information in a protected location.
- Clearly communicate your testing procedures wIth the student and with SAS by completing the Exam Administration form upon request.
- Consult with students with disabilities and SAS in providing appropriate accommodations.
NOTE: Faculty do NOT have the right to ask students if they have a disability. For those students registered with SAS, faculty do NOT have the right to ask about the nature of the disability. If students choose to disclose their disability, this information should be treated confidentially.