Process for Student Employment
- Create a job description on Handshake utilizing the same job description template as used during the academic year. This process will provide a Job ID #, please use the Handshake Instructions for Creating On Campus Employment document for instruction on creating a job description in Handshake.
- You may use the Job ID number from a job description that you have already created in Handshake - you do not need to create a new job description for the same job every semester.
- The job description can be submitted for posting in Handshake so students can see it and apply for it by adding John Carroll in the Schools step of the job posting and entering a job posting and job expiration date. Career Services will then post the position within 24 hours of submission. This step makes the job description public so students can see it and apply for it.
- If you do not need new student applications, no further action is needed in Handshake and you can proceed to Hiring. Your job description should be in your "Not Posted" jobs for future use.
- Pay rate for new hires is $10.70 as of January 1, 2025. Supervisors requesting a differential pay rate should complete the following form to be reviewed by SEFS and the Business Office. The supervisor is responsible for confirming budget allocation.
2. Upon Hiring:
- Supervisors will submit a Student Hire Form that must include an approved Handshake position number.
- Students will need to complete any necessary payroll paperwork if not previously employed on campus (W-4, I-9, Direct Deposit).
- Upon completion of all required paperwork, an email will be sent to the supervisor and student confirming the ability to begin working. STUDENTS ARE NOT PERMITTED TO BEGIN EMPLOYMENT UNTIL THIS EMAIL HAS BEEN RECEIVED.
- Please have each of your student employees complete the Confidentiality Agreement and keep a file in your office.
- After a position has been filled, supervisors should expire job posting from Handshake.
- Please be sure to review the 2025 Student Pay Procedures.
Payroll Information and Forms
- Student Time Sheet Entry Instructions
- Supervisor Student Time Card Approval Instructions
- Assigning a Proxy Instructions
- 2024-2025 Student Payroll Calendar
- Banner Access Request Form - Timekeeper/Approver
- Supervisor Confirmation
For any changes in student employees, please complete the Student Employment Change Form and email to enrollment@jcu.edu
***We cannot honor offers of student employment that do not follow this process.
The guidelines established for hiring students during the summer are as follows:
- All summer student hires must be a JCU student registered for the summer or fall semester and be at least 18 years of age
- This process is independent of the academic year student employment and must be completed for every student employed beginning May 11th until August 16th
- Students are not eligible to begin working until they and the supervisor have received an email confirming they have completed all processing
- Summer student employees will be paid on an hourly basis. Requests for stipend payments will be reviewed on a case by case basis.
- The standard pay rate is $10.70 per hour. Requests for a differential pay rate can be made through the Summer 2025 Student Employment Wage Approval Request Form. Supervisors are responsible for ensuring there is sufficient budgetary support for the differential wage, students hired and hours requested. Approval of the request is not confirmation of budget allocation
- Summer positions that are being filled as a volunteer or as unpaid internship must follow the University Volunteer Policy
For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248
For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu
Process for Summer Student Employment
- Summer Student Employment opportunities are listed on the Handshake website. Instructions for application for a particular position are listed on the individual posting.
- Once you are hired for a position you will need to complete the required forms below.
Summer Student Employees
- Summer student employees must complete the following forms if not previously submitted:
- Form I-9: Employment Eligibility Verification Form.
- Form W-4: Employee’s Withholding Allowance Certificate.
- Direct Deposit Authorization Form: Direct deposit allows your payroll check to be deposited into your bank account. You will need to know your routing and accounting numbers to complete this form. They can be found at the bottom of a check or you may contact your bank for assistance.
- Summer 2025 Student Hire Form: Must be completed by the supervisor.
- 2024-2025 Student Payroll Calendar
Additional rules and expectations for summer 2025 student employment:
The guidelines established for summer student employees are as follows:
- All summer student hires must be a JCU student registered for the summer or fall semester and be at least 18 years of age
- This process is independent of the academic year student employment and must be completed for every student employed beginning May 11th until August 16th
- Students are not eligible to begin working until they and the supervisor have received an email confirming they have completed all processing.
- Summer student employees will be paid on an hourly basis. Requests for stipend payments will be reviewed on a case by case basis.
- The standard pay rate is $10.70 per hour
For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248
For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu