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The following information is for summer student employment. 

 

Process for Summer Student Employment 

  1. Create a job description on Handshake utilizing the same job description template as used during the academic year. This process will provide a Job ID #, please use the Handshake Instructions for Creating On Campus Employment document for instruction on creating a job description in Handshake.
    • You may use the Job ID number from a job description that you have already created in Handshake - you do not need to create a new job description for the same job every semester.

         ***PLEASE NOTE this job will not be posted on the Handshake site until the position has been approved. 

      2. Supervisors will complete Student Employee Position Approval Form.

         The request will be reviewed by Student Enrollment and Financial Services (SEFS) to ensure the position aligns with University mission and policy. The supervisor is responsible for confirming budget allocation.

  • Supervisors and Career Services will be notified of the approval to hire.

  • Upon approval, there are two options:

    • The job description can be submitted for posting in Handshake so students can see it and apply for it by adding John Carroll in the Schools step of the job posting and entering a job posting and job expiration date. Career Services will then post the position within 24 hours of submission. This step makes the job description public so students can see it and apply for it. Or, 

    • If you do not need new student applications, no further action is needed in Handshake and you can proceed to Hiring. Your job description should be in your "Not Posted" jobs for future use.

     3. Upon Hiring:

  • Supervisors will submit a Student Hire Form that must include an approved Handshake position number.
  • Students will need to complete any necessary payroll paperwork if not previously employed on campus (w-4, 1-9, direct deposit).
  • Upon completion of all required paperwork, an email will be sent to the supervisor and student confirming the ability to begin working. STUDENTS ARE NOT PERMITTED TO BEGIN EMPLOYMENT UNTIL THIS EMAIL HAS BEEN RECEIVED.
  • Please have each of your student employees complete the Confidentiality Agreement and keep a file in your office.
  • After a position has been filled, supervisors should expire job posting from Handshake.
  • Please be sure to review the Summer 2021 Student Pay Procedures.

Payroll Information and Forms

For any changes in student employees, please complete the Student Employment Change Form and email to mperri@jcu.edu

 

We cannot honor offers of student employment that do not follow this process.

 

  • Additional rules and expectations for summer 2021 student employment:

    • All summer student hires must be a JCU student registered for the summer or fall semester.

    • Students working outside the state of Ohio are not permitted to work remotely.

    • Only students with completed processing are allowed to work either remotely or on campus. Students cannot begin working until the processing confirmation has been received. 

    • This process is independent of academic year student employment and must be completed for every student employed beginning May 16th until August 28th. 

    • All summer student workers will be paid on an hourly basis. Pay rate for Summer 2021 Student Employment is $8.80/hr. 

    • IRS regulations on student summer work paid by stipend are more stringent than during the academic year. Summer student positions paid by stipends will only be approved if the role qualifies as an internship or experiential learning that supports the student's educational goals and provides training similar to that which would be given in an educational environment. If you have a compelling reason that you think a student should be paid a stipend as opposed to an hourly salary, please add that justification to the approval form as well as the Handshake job description. It should contain a summary of the student worker's educational outcomes from the role. HR or Financial Services may contact you with a request for more information to help determine if the role qualifies to be paid by stipend

    • Students should be given a weekly schedule of hours for which your department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed for the summer months.

    • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University. If there is no work to be done, even during previously scheduled hours, the supervisor is encouraged to dismiss the student worker early and the time card should reflect the actual end time of work, not the previously scheduled hours.

    • Supervisors are responsible for ensuring timecards are approved for every payroll for each student. Students without a submitted timecard are not permitted to work.

    • The student should be advised that their summer employment is considered “at-will” under the State of Ohio employment laws.  This means their employment may be terminated by John Carroll University or by them at any time with or without a reason.  The Business Office will be closely reviewing budgets and utilization over the summer and changes may be required.  

    • Graduate Assistant positions will continue to be routed through the Human Resource Office.

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu

Process for Summer Student Employment 

  1. Summer Student Employment opportunities are listed on the Handshake website. Instructions for application for a particular position is listed on the individual posting.  
  2. Once you are hired for a position you will need to complete the required forms below.

Summer Student Employees

  • Additional rules and expectations for summer 2021 student employment:

    • All summer student hires must be a JCU student registered for the summer or fall semester.

    • Students working outside the state of Ohio are not permitted to work remotely.

    • Only students with completed processing are allowed to work either remotely or on campus. Students cannot begin working until the processing confirmation has been received. 

    • This process is independent of academic year student employment and must be completed for every student employed beginning May 16th until August 28th. 

    • All summer student workers will be paid on an hourly basis. IRS regulations on student summer work paid by stipend are more stringent than during the academic year. Summer student positions paid by stipends will only be approved if the role qualifies as an internship or experiential learning that supports the student's educational goals and provides training similar to that which would be given in an educational environment. If you have a compelling reason that you think a student should be paid a stipend as opposed to an hourly salary, please add that justification to the approval form as well as the Handshake job description. It should contain a summary of the student worker's educational outcomes from the role. HR or Financial Services may contact you with a request for more information to help determine if the role qualifies to be paid by stipend.

    • Students should be given a weekly schedule of hours for which the department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed for the summer months.

    • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University.  If there is no work to be done, even during previously scheduled hours, the supervisor is encouraged to dismiss the student worker early and the time card should reflect the actual end time of work, not the previously scheduled hours.

    • Supervisors are responsible for ensuring timecards are approved for every payroll for each student. Students without a submitted timecard are not permitted to work.

    • The student should be advised that their summer employment is considered “at-will” under the State of Ohio employment laws.  This means their employment may be terminated by John Carroll University or by them at any time with or without a reason.  The Business Office will be closely reviewing budgets and utilization over the summer and changes may be required.  

    • Graduate Assistant positions will continue to be routed through the Human Resource Office.

 

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu