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The following information is for summer student employment. 

Please note effective for Summer 2020: 

  • The University faces very serious challenges due to the Covid-19 Pandemic.  We are still in the process of reopening campus and are carefully following State of Ohio guidance. Due to these concerns, we are only hiring students for the completion of tasks that are absolutely needed for the University's summer operations.

Please note effective for Summer 2020: 

  • The University faces very serious challenges due to the Covid-19 Pandemic.  We are still in the process of reopening campus and are carefully following State of Ohio guidance. Due to these concerns, we are only hiring students for the completion of tasks that are absolutely needed for the University's summer operations. We are requiring significant scrutiny and review of all requests for student summer employees. Before the current situation, changes were already in place to align the processing for summer student employment to mirror the academic year process. These changes will need to be coupled with additional steps to ensure we are carefully monitoring the cost of our summer workforce. 

 

Process for Summer Student Employment 

  1. Create a job description on Handshake utilizing the same job description template as used during the academic year. This process will provide a Job ID #, please use the On Campus Employment document for instruction on this process. The position should not be posted until approval has been granted.

  2. Supervisors will complete Summer Student Employee Position Approval Form in SLATE.

    • Upon submission, an email will be forward to the Division VP requesting approval.

    • Division VP approved requests will be forwarded to SEFS.

    • Supervisors will be notified of the approval and the ability to post positions and hire students.

  3. Upon hiring:

    • Supervisors will submit a Student Hire Form that must include an approved Handshake position number.

    • Students will need to complete any necessary payroll paperwork if not previously employed on campus (w-4, 1-9, direct deposit).

  4. After a student is hired, supervisors should expire job posting from Handshake.

 

2019-2020 Student Payroll Calendar 

For any changes in student employees, please complete the Student Employment Change Form and email to mperri@jcu.edu.

The Student Employee Pay Rate Adjustment Form must be completed and returned to Melanie Moss at mmoss@jcu.edu for any pay adjustments beyond the standard rates.

Please have each of your student employees complete the Confidentiality Agreement and keep a file in your office.

Please be sure to review the Summer 2020 Pay Procedure.

We cannot honor offers of student employment that do not follow this process.

 

  • Additional rules and expectations for summer 2020 student employment:

    • All summer student hires must be a JCU student registered for the summer or fall semester 

    • Only students with completed processing are allowed to work either remotely or on campus

    • This process is independent of academic year student employment and must be completed for every student employed beginning May 17th until August 29th 

    • All summer student workers will be paid on an hourly basis.  Stipends are not permitted.

    • Students should be given a weekly schedule of hours for which your department anticipates actual work will be performed.  The student's schedule can be changed and adjusted by the supervisor as needed for the summer months.

    • Students will only be paid for actual hours worked. Timecard entries, and their supervisory approvals, should reflect and attest to the hours in which the student performed work for the University.  If there is no work to be done, even during previously scheduled hours, the supervisor is encouraged to dismiss the student worker early and the time card should reflect the actual end time of work, not the previously scheduled hours.

    • Supervisors are responsible for ensuring timecards are approved for every payroll for each student. Students without a submitted timecard are not permitted to work.

    • The student should be advised that their summer employment is considered “at-will” under the State of Ohio employment laws.  This means their employment may be terminated by John Carroll University or by them at any time with or without a reason.  We will be closely reviewing budgets and utilization over the summer and changes may be required.  

    • Campus housing is not available for student summer workers

    • Graduate Assistant positions will continue to be routed through the Human Resource Office 

For questions or guidance through the hiring process please contact Student Enrollment and Financial Services at enrollment@jcu.edu or 216.397.4248

For assistance with Handshake, contact Career Services at 216.397.4237 or careerservices@jcu.edu

Process for Summer Student Employment 

  1. Students will need to utilize the Handshake website to find a campus job. 
  2. Once you are hired for a position you will need to complete the required forms below.

Summer Student Employees