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Recently, there was an incident involving a community member and exemplified just how important Zoom’s security settings are to ensure the safety of our community members.

When creating a Zoom Meeting, whether for a class, a group of friends, or for student groups, please follow these guidelines:

  1. Do not make meetings public. In Zoom, there are two options to make a meeting private: require a meeting password or use the waiting room feature and control the admittance of guests. Require Meeting Password and/or enable Waiting Room
  2. Do not share the Zoom meeting link on an unrestricted publicly available social media post. Provide the link directly to specific people.
  3. Manage screen sharing options. In Zoom, change screen sharing to “Host Only.” If screen sharing is needed by another individual (ex. Presentations), only provide that permission to the individual for that specific time period. Managing participants in a meeting.
  4. Ensure users are using the updated version of the zoom meeting applications. A recent update to the Zoom software, for example, both removed vulnerabilities in the application and enhanced the software with additional security features. How to update your Zoom client.
  5. Meeting and webinar hosts can control whether participants can chat with everyone (public), with panelists and the host (for webinars), or with the host onlyControlling chat access.

For other Zoom security tips for remote environments can be found on our ITS ZOOM website.

Please contact the ITS Service Desk at 216-397-3005 or servicedesk@jcu.edu with any questions or concerns.

Information Technology Services
jcu.edu/its/